Document Coordinator – closing date 5/12/22

POSITION INFORMATION SHEET (Non Collective)

Position Title

Document Coordinator

Title of Supervisor

HR Director – dotted line to Quality and HSE Heads

Title of next level Supervisor

Managing Director
Location Cyclops Works
Grade
Grade 9
Hours 37.5 hours per week
 

Job Summary

To work with functional heads in ensuring all documentation is managed, compliant and accessible to all employees. To ensure revisions are accurate and the documents are approved per the protocols set. To ensure the systems are operating in the most efficient manner as is possible.

 

Primary Duties and Responsibilities

  • Ensure that the control of Safety, HR and Quality documentation is carried out in line with the Company Quality Procedures with regard to logging, copy and distribution, storage (electronic or hard copy), revision control and drawing / document register
  • Liaise with the Heads of Safety, Quality and HR to ensure that document control requirements are met
  • To support the leadership team in the Continuous Improvement Process for Document Control
  • Ad hoc duties as directed by the HR Director to assist the Business
  • Maintain electronic documents in the in the Master Control system (all documents received and issued)
  • Act as the focal point for the receipt of all documentation as required for each function and distribute accordingly
  • Control the archiving of all required documentation, both electronic and hard copies
  • Support the migration of documents from disparate systems
  • Support GDPR compliance

 

Skills, Experience & Qualification

 

Desirable Requirements:

  • Working knowledge of HR, Health and Safety or Quality documentation
  • Working knowledge of Master Control or similar document management system
  • Working knowledge of Sharepoint

 

Demonstrable Experience of:

  • Advanced Microsoft skills (word / power point, excel)

 

Qualities & Attributes

  • Excellent awareness and attention to HSE and Quality standards, requirements and process.
  • Full appreciation for confidentiality and discretion
  • Attention to detail
  • Demonstrable ability to plan and organise.
  • Demonstrable communication skills.

To apply, please send a copy of your CV and cover letter to shfhrdept@smp.ltd

Closing date 05/12/2022