Management Administration Support – closing date 5/12/22

POSITION INFORMATION SHEET (Non Collective)

Position Title

Management Administration Support

Title of Supervisor

HR Director

Title of next level Supervisor

Managing Director
Location Cyclops Works
Hours 37.5 hours per week
 

Job Summary

To provide a full and efficient administrative support to the Special Melted Products Senior Management team

 

Primary Duties and Responsibilities

 

  • Coordination and collation of the Monthly employee communications pack
  • Taking minutes for monthly comms meetings and ensuring Q&A is created and distributed
  • Coordination and collation of the Monthly reporting pack
  • Communication of weekly site results
  • Support with site communications
  • Management of Travel and Accommodation booking and maintaining compliance to the expenses policy
  • Supporting Senior Managers with the collation of expenses
  • Arranging meetings, rooms, catering and all associated items
  • Supporting the Senior Management team with non BAU projects and activities
  • Taking minutes and maintaining action logs in Senior Management meetings
  • Diary Management for the exec team
  • Support with general administration including basic PO / requisitions
  • Organisation and facilitation of site events
  • Able to work within Business systems (Time and Attendance / Finance / HR / Operations systems)
  • Support with recruitment coordination
  • Upkeep of meeting rooms and associated items
  • Servicing and Valeting of pool cars
  • Assistance with Trade Shows and other external events

 

Skills, Experience & Qualification

Demonstrable Experience of:

  • Advanced Microsoft skills (word / power point, excel)
  • Ability to communicate at all levels
  • Time Management and organisational skills for self and others
  • Able to work and prioritise within a manufacturing environment
  • Able to influence without having line management authority

 

Qualities & Attributes

  • Excellent accuracy and attention to detail
  • Ability to comply and ensure others comply with processes.
  • Full appreciation for confidentiality and discretion
  • Demonstrable ability to plan and organise.
  • Demonstrable communication skills.
  • Self-starter who shows initiative

To apply, please send a copy of your CV and cover letter to shfhrdept@smp.ltd

Closing date 05/12/2022