Management Administration Support – closing date 5/12/22


Position Title

Management Administration Support

Title of Supervisor

HR Director

Title of next level Supervisor

Managing Director
Location Cyclops Works
Hours 37.5 hours per week

Job Summary

To provide a full and efficient administrative support to the Special Melted Products Senior Management team


Primary Duties and Responsibilities


  • Coordination and collation of the Monthly employee communications pack
  • Taking minutes for monthly comms meetings and ensuring Q&A is created and distributed
  • Coordination and collation of the Monthly reporting pack
  • Communication of weekly site results
  • Support with site communications
  • Management of Travel and Accommodation booking and maintaining compliance to the expenses policy
  • Supporting Senior Managers with the collation of expenses
  • Arranging meetings, rooms, catering and all associated items
  • Supporting the Senior Management team with non BAU projects and activities
  • Taking minutes and maintaining action logs in Senior Management meetings
  • Diary Management for the exec team
  • Support with general administration including basic PO / requisitions
  • Organisation and facilitation of site events
  • Able to work within Business systems (Time and Attendance / Finance / HR / Operations systems)
  • Support with recruitment coordination
  • Upkeep of meeting rooms and associated items
  • Servicing and Valeting of pool cars
  • Assistance with Trade Shows and other external events


Skills, Experience & Qualification

Demonstrable Experience of:

  • Advanced Microsoft skills (word / power point, excel)
  • Ability to communicate at all levels
  • Time Management and organisational skills for self and others
  • Able to work and prioritise within a manufacturing environment
  • Able to influence without having line management authority


Qualities & Attributes

  • Excellent accuracy and attention to detail
  • Ability to comply and ensure others comply with processes.
  • Full appreciation for confidentiality and discretion
  • Demonstrable ability to plan and organise.
  • Demonstrable communication skills.
  • Self-starter who shows initiative

To apply, please send a copy of your CV and cover letter to

Closing date 05/12/2022